Human Resource Manger
Position: Human Resources Manager
Department: Town Hall
Salary Range: $50,000 – $60,000
Benefits: The Town offers an excellent benefits package including full health, dental, and vision coverage for the employee, including insurance deductible reimbursement, and partial coverage for family health, dental and vision; short- and long-term disability and life insurances; and a retirement contribution package.
STATEMENT OF DUTIES
Performs various human resource duties, coordinates and processes employee benefits, plans and presents training programs, works with employees on continuing education classes, and maintains town personnel records. On a day-to-day basis, administers Personnel Policy as determined by the Town Board and Town Administrator. Keeps current with all Human Resource laws and requirements.
Performs skilled bookkeeping and data entry work, including the processing of the Town payrolls and the maintenance of detailed financial records. Responsible to maintain payroll system and entering payroll. Conduct orientation for new employees; explain payroll and benefits.
Works under the direct supervision of the Town Administrator. Performs varied, responsible clerical and bookkeeping duties, which require frequent exercise of independent judgement and initiative. Functions independently referring specific problems to Town Administrator if clarification or interpretation of town policy or procedures is required.
- Work is performed under typical office conditions, Operating computers, calculator, and other office equipment. Periodically required to attend evening meetings, if requested, such as Town Board Meeting.
- Frequent contact with department heads, employees, retirees, insurance companies and relevant federal and state agencies. Occasional contact with the general public. Contact is by phone, in person, or by email. More than ordinary courtesy, tact, and diplomacy may be required to resolve complaints or deal with disgruntled, uninformed, or uncooperative persons.
- Has access to town-wide confidential information, such as personnel records.
- Gross negligence or willful misconduct could result in an adverse impact on employee morale, confusion and delay and could have legal and/or financial repercussions.
- Performance work will be under typical office conditions.
Has access to department confidential information, such as personnel records, reports and personal information regarding citizens receiving services from the department. Has access to litigation, billing documents, and confidential communication between department head and citizens, employees, and other outside agencies. May be required to handle delicate employee personal matter that only the Town Administrator and designated people need to know. Can be assigned further confidential information as deemed necessary by town administrator.
The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- In conjunction with the Town Administrator, advises the Board of Trustees and department heads on personnel matters.
- Monitors and reviews current personnel policies, job classifications and salary structures and recommends changes to Town Administrator as required; participates in grievance procedures with the Personnel Board.
- Maintains detailed personnel records for town employees. Develops and monitors employee work performance program. Tracks employee sick/vacation//personal leave time, keeping Town Treasurer and payroll up to date.
- Recruits, evaluates and recommends applicants in accordance with job descriptions; conducts orientation sessions for newly hired employees; conducts exit interviews.
- Explains benefits and general town policies to new employees. In some cases, may conduct pre-hire screenings such as reference checks, sex offender checks, credit checks, employee verification, education verification, or worker compensation history.
- Responds to inquiries from employees and resolves problems as needed. Provides advice and limited counseling.
- Mediates problems between employees; works to resolve disputes and improve communication within and between departments.
- Maintains and recommends updates to personnel policies, procedures, and related manuals.
- Oversees the administration of insurance and employee benefit plans; coordinates employee assistance program. Assists employees and retirees with Health insurance, Medicare, and retirement concerns.
- Maintains detailed medical, dental, and life insurance records. Processes Open Enrollment, retirement, COBRA, and deferred compensation.
- Processes workers compensation claims.
- Provides necessary paperwork to Town Treasurer in order to insure timely and complete payroll enrollment.
- Serves as a resource to department heads and supervisors concerning routine personnel policies and procedures such as salary increase procedures, performance reviews, state and federal laws, employee benefits, harassment, recruitment/hiring process, professional development, discipline, termination, and worker safety.
- Plans and presents training programs to the Town Administrator and then implements those approved programs.
- Works with Town Administrator and Directors to ensure employees are offered continuing education opportunities.
- Refers more complex questions to Town Administrator.
- Conducts market survey at least once every 2 years to compare pay scales of Severance positions to those in comparable towns. Makes recommendations to Town Administrator on salary increases and job reclassifications.
- Works with employees, and Department Heads to update job descriptions at least every 3 years.
- Coordinates and conducts (when appropriate) employee training with direction from the Town Administrator
- Serves as Sexual Harassment and Discrimination Officer.
- Prepares various reports of HR activities as requested by Town Boards or Town Administrator.
- Maintains policies, procedures, and related manuals, updating them as needed in conformance with all changes to Federal and State Personnel laws and requirements.
- Responsible for the administration and maintenance of the Town’s payroll system
- Responsible for the tracking of employee leave accruals and the preparation of related reports. Processes all changes to the Town’s payroll database and answers any questions pertaining to the payroll system.
- Assists in the preparation of official documents such as department activity reports and state agency reports to ensure accuracy and compliance with local and state laws and policies.
- Prepares and submits written reports to Town Treasurer and Administrator as required.
- Performs similar or related work, as required, or as situation dictates.
RECOMMENDED MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE
Bachelor’s degree with emphasis on human resource administration, labor relations, accounting, finance or related field, 3 to 5 years of experience in human resources, preferably in a municipal setting; or any equivalent combination of education and experience.
KNOWLEDGE, ABILITY AND SKILL
Knowledge: Knowledge of which items must be kept confidential, and the ability to do so. Working knowledge of office procedures and practices; some knowledge of state regulations and state laws and Polices/By-laws pertaining to the Town. Through knowledge of office billing practices and procedures. Through knowledge of office terminology, procedures and equipment. Working knowledge of applicable office and financial software. Knowledge of municipal accounting and bookkeeping procedures.
Ability: Ability to interact in a positive and effective manner with employees and the public. Ability to communicate effectively, orally and in writing. Ability to use a personal computer and related software. Ability to maintain detailed and accurate records and to execute oral and written instructions in a precise manner. Excellent interpersonal skills and written and verbal communication skills.
Skill: Excellent planning and organizational skills. Excellent employee and public relations skills and ability to handle multiple tasks. Good judgement, integrity, and maintenance of effective staff and customer relations. Skill in computer use including the ability to create and maintain spreadsheets.
PHYSICAL AND MENTAL REQUIREMENTS
Minimal physical effort generally required in performing duties under typical office conditions. Position requires the ability to operate a keyboard and standard office equipment at efficient speed. The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls, and reach with hands and arms. The employee is frequently required to sit, talk and hear. Specific vision requirements include close vision, distance vision, and the ability to adjust focus.
This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skill, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions. This job description does not constitute an employment agreement with the employer and is subject to change by the employer as the needs of the employer and the requirements change.